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Program Coordinator, Use of Hill Committee

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Job ID: J0621-0248
Classification: SEN-06
Job Type: Indeterminate (Permanent) Full-Time
Location: Ottawa, Ontario
Minimum Salary: 61315/Year
Maximum Salary: 77584/Year
Closing Date: June 17, 2021

About the Senate

The Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

As the Program Coordinator, Use of Hill Committee you will be the first point of contact to the general public for processing use of hill requests and communicating these with internal and external service partners. The successful candidate will be responsible for providing a centralized service for the collection and processing of information relating to events and requests for decision-making by the co-chaired Senate & House of Commons Use of Hill Committee. You will also be analyzing and managing records of events and decisions. In addition, the incumbent is responsible for monitoring, planning and creating effective processes in support of the administration of the Committee.

Open to

Open to both indeterminate and determinate employees on Parliament Hill including The Senate of Canada, House of Commons, Parliamentary Protective Service and the Library of Parliament to staff one (1) indeterminate position in the Corporate Security Directorate.

Prerequisites

• Successful completion of a post-secondary program in a relevant field OR a comparable combination of education and experience;
• Minimum of two (2) years’ experience coordinating events and corresponding with a high volume of external entities such as the general public while maintaining collaborative work relationships with internal services, external stakeholders;
• Experience in developing standard operating procedures (SOPs), guidelines, processes and service standards;
• Knowledge of the laws, rules, and regulations as they relate to security processes, protocols and procedures;
• Knowledge of the administrative processes, methods, practices and technology tools/systems needed to coordinate requests;
• Knowledge of information systems and control mechanisms to receive, validate and authorize Parliamentary Precinct access;
• Knowledge of the methods, practices and tools used in project administration, including a variety of office business software (e.g. word processing spreadsheet database presentations electronic mail project management);
• Demonstrated ability to deliver a client centric service while applying interpersonal skills;
• Ability to effectively organize, coordinate and manage a high volume of data with accuracy and precision.

Linguistic Requirements

 

Competencies

Service
Integrity
Respect
Action management
Adaptability
Communication
Dependability
Judgement
Teamwork and cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.