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Administrative Assistant / Executive Assistant (anticipatory staffing)

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Job ID: J0621-0298
Job Type: Anticipatory
Location: Ottawa, Ontario
Minimum Salary: 42615/Year
Maximum Salary: 82624/Year
Closing Date: June 25, 2021

About the Senate

The Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Are you someone that thrives on challenges? Do you want to work on some of the most important and complex issues facing Canadians? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you.

We are looking for dynamic, self-motivated, highly organized, driven and experienced Administrative Assistants/Executive Assistants to support the Senate Administration or Senators’ Offices in managing and prioritizing competing demands in a fast-paced, results-focused environment. Your passion for excellence and quality service must be second to none. Successful incumbents will bring expertise in a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and show high effectiveness in managing a variety of tasks and offering assistance to the public or other team members as required.

Open to

The general public to staff anticipatory permanent and/or temporary positions in the Senate Administration or Senators’ Offices. This selection process may be used to staff other similar positions in the future.

We will be reviewing applications and starting interviews immediately, you are encouraged to apply now.

Prerequisites

• High school diploma OR an acceptable combination of education, training and / or related work experience;
• Minimum three (3) years’ experience providing administrative support in an office environment, offering services such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings and managing electronic filing systems;
• Solid experience with MS Office products;
• Experience dealing with senior officials and/or parliamentarians;
• Strong research, analytical and communications skills as they relate to policy review and legislative rules and procedures;
• Excellent verbal and written communication skills in both official languages and ability to work independently as well as build relationships across the organization;
• Detail oriented, well organized, and able to coordinate and manage competing priorities and timelines;
• Knowledge of the Senate, its policies and the legislative process is considered an asset;
• Experience coordinating travel arrangements and monitoring expenditures and/or budget tracking is considered an asset;
• Experience and aptitude working with all social media platforms (Facebook, Twitter, Instagram, etc.) is considered an asset.

Competencies

Integrity
Respect
Service
Result oriented
Adaptability
Communication
Dependability
Judgement
Teamwork and cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.