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Officer, Attendance, Administration and Projects

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Job ID: J0922-1067
Classification: SEN-05
Job Type: Indeterminate (Permanent) Full-Time
Location: Ottawa, Ontario
Minimum Salary: 55757/Year
Maximum Salary: 70553/Year
Closing Date: October 9, 2022

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Under the supervision of the Chief of Staff to the Clerk of the Senate, the incumbent provides the administration, and coordination related to the Senators Attendance Policy. This includes maintenance of the electronic attendance system and revisions to the electronic and paper-based information management system for the Office of the Clerk. The incumbent also provides administrative support services to the Clerk’s office which include functions relating to the Standing Committee on Rules, Procedures and the Rights of Parliament, support to the Executive Assistant to the Clerk of the Senate and any special projects assigned by the Chief of Staff and the Clerk.

The successful incumbent will bring expertise to a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and be able to effectively manage a variety of administrative tasks.

We are looking for a dynamic, self-motivated, highly organized, driven and experienced Administrative Assistant. A passion for excellence and quality service must be second to none. If you have a passion for providing administrative assistance, are highly organized and detail-oriented and have excellent communication skills, this job is for you!

Open to

The general public to staff one indeterminate position.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

We encourage individuals from underrepresented and minority groups to apply.

Prerequisites

• Successful completion of a post-secondary diploma in business administration or a related field OR an acceptable combination of education, training and relevant experience;
• A minimum of three (3) years' experience in a administrative position;
• Experience in managing information in a senior official’s office, such as processing, coordinating and formatting correspondence, monitoring a senior official’s email inbox;
• Possess excellent verbal and written communication, organizational and time management skills;
• Demonstrated strong attention to detail and ability to compile, analyse, prepare, organize and maintain information in an efficient manner;
• Demonstrated ability to work simultaneously with different groups in a multi-disciplinary environment with conflicting priorities;
• Ability to demonstrate initiative;
• Proficiency with MS Office products;
• Experience working in a parliamentary environment is a strong asset.

Linguistic Requirements

 

Competencies

Integrity
Respect
Service
Adaptability
Communication
Dependability
Judgment

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

This job may require you to work late into the evening and irregular hours in support of parliamentary business activities.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.