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Team Lead, Information and Archives Management

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Job ID: J0522-1334
Classification: SEN-09
Job Type: Indeterminate (Permanent) Full-Time
Location: Ottawa, Ontario
Minimum Salary: 87341/Year
Maximum Salary: 110514/Year
Closing Date: October 10, 2022

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Under the direction of the Archivist and Chief, Information Management you will be responsible for providing senior authoritative advice, key specialist support and recommendations on the definition and on-going management of the strategic elements that support the Senate's Information Management (IM) program, including IM policy instruments, standards, systems, tools, models and best practices.

You will lead, manage, supervise and coordinate the efforts of the IM team working on the on-going delivery of IM complex systems (including EDRMS), solutions, projects and initiatives to ensure an integrated and consistent means for organizing, managing, protecting, sharing, using and disposing of the Senate Administration information.

In this role you will be responsible for leading and managing the performance of the IM Program, the quality assurance of systems, the process change and the compliance by clients to the IM policy instruments requirements.

You will also oversee the management of the Archives of the Parliaments and of the Senate (including preservation and restoration; environmental conditions of storage; digitization; transfers and access to; arrangement and description in accordance with accepted archival principles, standards and practices); to ensure that they are preserved for future access.

Open to

The general public to staff one (1) indeterminate (Permanent, Full-time) position in the Information Services Directorate. This selection process may be used to staff other similar positions.

Prerequisites

• A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science or an acceptable combination of experience, education and/or training directly related to the position;
• Minimum of five (5) years experience in IM including design, delivery and support of complex* IM systems, solutions, services, projects or initiatives;
• Significant** experience supervising or leading a team to deliver IM systems, solutions, services, projects or initiatives related to IM (including organizing and delegating workload as well as monitoring progress, motivating and providing guidance and support to achieve the objectives on time);
• Significant** experience providing strategic advice and recommendations to managers on complex IM issues;
• Knowledge of IM theories, principles, best practices and trends; and of IM federal legislation and policy instruments;
• Knowledge of project management methods and techniques and of leadership to guide, support and motivate a team as well as facilitate communication to achieve goals in time and enhance productivity;
• Experience with managing archival records in accordance with accepted archival principles, standards and practices is considered as an asset;
• Knowledge of theories, principles, methodologies and best practices relating to management, preservation, conservation and safeguarding of archival records including selecting, acquiring, arranging and describing archival records and making them available for continuing use under defined conditions is considered as an asset.


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* Complex systems/solutions/projects/initiatives have at least two (2) of the following characteristics: multidimensional, sensitive, affecting many partners or stakeholders, precedent setting, having a major impact on an institution.

** Significant is defined as experience normally acquired over a period of three (3) years on a full-time basis; and as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task.

Linguistic Requirements

 

Competencies

Action management
Adaptability
Communication
Dependability
Judgement
Teamwork and cooperation
Integrity
Respect
Service

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.