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Executive Assistant - Office of the Honourable Senator Pierre-Hugues Boisvenu

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Job ID: J0123-0676
Job Type: Indeterminate (Permanent) Full-Time
Location: Ottawa, Ontario
Minimum Salary: 64828/Year
Maximum Salary: 84276/Year
Closing Date: January 30, 2023

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Are you someone that thrives on challenges? Do you want to work on some of the most important and complex issues facing Canadians? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you.

We are looking for a dynamic, self-motivated and highly organized Executive Assistant to support the office of the Honourable Senator Pierre-Hugues Boisvenu. Your passion for excellence and quality service must be second to none. The successful incumbent will bring expertise in a broad range of administrative areas, including highly developed social media and writing skills. The candidate must possess the ability to communicate effectively across numerous channels, demonstrate a high level of autonomy and be effective in managing a variety of tasks, including: maintaining the Senator’s calendar, preparing expense/travel claims and drafting official correspondence.

Open to

Open to the general public to staff an indeterminate full-time position in the office of the Honourable Senator Pierre-Hugues Boisvenu.

Please note that “indeterminate” refers to an employment contract with no specified end date.

Prerequisites

• Post-secondary education in administration or a combination of education, and related work experience;
• Experience providing administrative support in an office environment offering services such as; drafting a variety of documents, preparing briefing materials, formatting documents/event invitations, scheduling meetings, organizing events, coordinating travel arrangements, preparing digital expense claims and managing filing systems;
• Significant experience and aptitude working with all social media platforms (LinkedIn, Facebook, Twitter, Instagram, etc.);
• Fully proficient in all MS Office products;
• Excellent ability to manage media communications from the Senator’s office, whether by writing press releases, preparing for interviews or media articles;
• Experience dealing with administrators, senior officials and/or parliamentarians;
• Detail oriented and well organized with the ability to creatively manage competing priorities and short timelines;
• Excellent ability to communicate in both official languages, in writing and on social media, with the ability to work independently and build relationships across the organization.

Competencies

Integrity
Respect
Service
Initiative
Result oriented
Adaptability
Communication
Dependability
Judgement
Confidentiality
Teamwork and cooperation

Other

Please save a copy of the notice of job opportunity as well as all related documents. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during the recruitment and selection process are the applicant's responsibility.

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.