Executive Assistant - Office of a Senator (anticipatory staffing)

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Job ID: J0923-0355
Job Type: Anticipatory
Location: Ottawa, Ontario
Minimum Salary: 66578/Year
Maximum Salary: 86551/Year
Closing Date: December 15, 2023

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Are you someone that thrives on challenges? Do you want to work on some of the most important and complex issues facing Canadians? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you.

We are looking for dynamic, self-motivated, highly organized, driven and experienced Executive Assistants to support Senators’ Offices in managing and prioritizing competing demands in a fast paced, results-focused environment. Your passion for excellence and quality service must be second to none. Successful incumbents will bring expertise in a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and show high effectiveness in managing a variety of tasks and offering assistance to the public or other team members as required.

Open to

The general public to staff determinate and indeterminate full-time and part-time positions in Senators' offices.

Please note that “indeterminate” refers to an employment contract with no specified end date.

We encourage individuals from underrepresented and minority groups to apply.


- Post-secondary education in business administration or a related field or a combination of education, training and related work experience;
- Experience providing administrative and financial services in an office environment such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings and managing electronic filing systems;
- Experience in dealing with senior officials, parliamentarians and the media;
- Experience in using the MS-Office suite and other systems supported by the Senate;
- Bilingual or English essential or French essential;
- Detail oriented, well organized, and able to coordinate and multitask competing priorities and timelines;
- Strong research, analytical and communication skills as they relate to policy review and legislative rules and procedures;
- Experience coordinating travel arrangements and monitoring expenditures and/or budget tracking is considered an asset;
- Experience and aptitude working with social media platforms (Facebook, Twitter, Instagram, etc.) is considered an asset.


Action Management
Teamwork and Cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.