Legislative Editor and Parliamentary Paralegal

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Job ID: J0622-1542
Classification: PIPS07
Job Type: Indeterminate (Permanent) Full-Time
Location: Ottawa, Ontario
Minimum Salary: 68948/Year
Maximum Salary: 87240/Year
Closing Date: August 21, 2022

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

As a Legislative Editor and Parliamentary Paralegal, you will perform a variety of legislative and non-legislative functions that ultimately enhance the Senate’s legal services. You will have the opportunity to assist parliamentary counsel in maintaining databases and registries, conducting research, and responding to inquiries on behalf of the Office of the Law Clerk and Parliamentary Counsel. The position also involves many editing tasks, notably providing expert advice on technical grammar aspects of legislative texts including style, concordance, structure, format and language. Some typical responsibilities include:
• Assisting parliamentary counsel in the preparation of Senate bills, including government bills, private senators’ public and private bills;
• Processing Acts following Royal Assent, notably liaising with the Department of Justice and the Office of the Secretary to the Governor General;
• Reviewing parchments for editorial errors.
Please note that there are two Legislative Editor positions, one with the primary responsibility for English texts and one with the primary responsibility for French texts. This opportunity will require the incumbent to work primarily on French texts and then ensure accuracy and concordance with the English version.

Open to

The general public to staff one (1) indeterminate position in the Office of the Law Clerk and Parliamentary Counsel. This selection process may be used to staff future determinate and/or indeterminate positions at the same level with similar requirements.
We encourage individuals from underrepresented and minority groups to apply.


Successful completion of a post secondary degree from a recognized university in a relevant area of study;
• Minimum of three (3) years’ experience editing text in French to ensure consistency and to correct errors of logic, style, spelling, and grammar;
• Minimum of three (3) years’ paralegal experience in which the incumbent conducted research and reported findings on legal, parliamentary, or related subjects;
• Excellent editing skills in both official languages, but in French in particular, with the ability to ensure that the English and French versions of bills are coherent, are consistent, and agree in a linguistic sense;
• Excellent communication skills with the ability to be tactful, discreet and considerate in communicating with people while adhering to requirements and policies related to the confidentiality of information;
• Knowledge of legal resources in print and on the internet to perform legal research;
• Knowledge of administrative techniques needed to maintain various files and registries;
• Knowledge of the Canadian parliamentary system, legal processes, recognized parliamentary authorities, and federal legislation in Canada would be a strong asset.
• A diploma or certificate in editing would be an asset.

Linguistic Requirements



Teamwork and cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.