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Procedural Clerk

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Job ID: J0622-1272
Classification: PIPS09
Job Type: Indeterminate and Determinate
Location: Ottawa, Ontario
Minimum Salary: 87341/Year
Maximum Salary: 110514/Year
Closing Date: July 21, 2022

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

As a Procedural Clerk, you will provide expert non-partisan procedural, logistical, and administrative support and services directly to senators and parliamentarians. You will organize committee meetings, travel with parliamentary delegations, prepare official Chamber documents and reports, and help organize a variety of parliamentary events.

Being a Procedural Clerk will offer a unique vantage point on the operations of parliamentary democracy, and give you an opportunity to witness significant, and even historic, decisions being made that lead to legislative or policy changes that affect all Canadians. You will have the chance to make a direct contribution by supporting senators and parliamentarians and the important work that they do on behalf of Canadians. If you are a person who is detail-oriented, organized, adaptable, autonomous and service-oriented and you have great leadership skills, we want to hear from you!

Open to

The general public to staff determinate and/or indeterminate Procedural Clerk positions in the Legislative Sector (Chamber Services, Table Research, Committees or International and Interparliamentary Affairs).

We encourage individuals from underrepresented and minority groups to apply.

Prerequisites

Experience for this role comes in many forms and successful candidates come from many different professional backgrounds. Please use your cover letter (maximum two pages) to share how your experience and background meets the following prerequisites and demonstrates how this has positioned you to be a successful Procedural Clerk:

• Successful completion of a bachelor’s degree from a recognized university;
• Significant experience providing procedural advice and the ability to lead coworkers in providing logistical and administrative support;
• Significant experience managing projects including establishing timelines, budgeting and coordinating logistics;
• Experience in the interpretation and application of rules, regulations and policies;
• Experience in using the Microsoft Office Suite;
• Experience providing exemplary client service to the public and high-profile stakeholders;
• Superior written and oral communication skills;
• The ability to collaborate with colleagues, parliamentarians and many senior officials using tact and diplomacy;
• Experience working in a parliamentary environment or in close relationship with it would be a strong asset;
• Knowledge of the parliamentary environment including its practices and the legislative process would be considered a strong asset.

Linguistic Requirements

 

Competencies

Integrity
Respect
Service
Action management
Adaptability
Communication
Judgement
Teamwork and cooperation

Other

The specialized role of Procedural Clerk is unique to Parliament and successful candidates come from a range of backgrounds. Most incumbents join our team after several years of professional experience. As a Senate employee, you will be given support, training, opportunities and resources to build and advance your career. You will also train, mentor and assist in the professional development of other colleagues and support staff who work under your direction or supervision.

Procedural Clerks operate in a political setting and are required to provide advice on questions relating to parliamentary procedure that is both impartial and confidential. They must ensure the integrity and preservation of the corporate memory of Chamber, committee and interparliamentary business and procedure. In many cases, the Procedural Clerk is the first line of contact for parliamentarians and their staff.

This job may offer you the opportunity to travel and often requires you to work irregular hours in support of parliamentary business activities. There are periodic rotations between the different services within the Legislative Sector where Procedural Clerks work (Chamber Services, Table Research, Committees or International and Interparliamentary Affairs ).

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.