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Procedural Clerk

Job ID: J0520-0358
Directorate: Legislative Sector
Classification: PIPS09
Job Type: Anticipatory
Location: Ottawa, Ontario
Minimum Salary: 80694/Year
Maximum Salary: 102104/Year
Closing Date: August 23, 2020

About the Senate

The Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

The Procedural Clerk acts as the chief procedural, administrative and information officer for the parliamentary service to which they are assigned (i.e. Senate Committees Directorate, the Chamber Operations and Procedure Office and/or the International and Interparliamentary Affairs Directorate).

You will be responsible for ensuring that parliamentarians receive expert non-partisan advice and information related to parliamentary procedure and practice. This strategic role is crucial in ensuring parliamentarians receive the required advice and logistical support to help them in their parliamentary functions. Given the nature of this role, procedural clerks are often entrusted with confidential or sensitive material.

Open to

Open to the general public to staff temporary and/or permanent full-time positions in the Legislative Sector. This selection process may be used to staff other similar positions in the future.

Experience for this role comes in many forms and successful candidates can come from a diverse array of professional backgrounds. We’ve hired business owners, project managers, lawyers and many others who are top performers in their respective fields. In order to be considered, your cover letter must clearly explain how you meet the following prerequisites and competencies.


• Successfully completed a university degree from a recognized establishment;
• Experience managing projects including establishing timelines, budgeting and coordinating logistics;
• Experience in the interpretation and application of rules, regulations and policies;
• Experience in using the Microsoft Office Suite;
• Experience providing procedural advice and administrative support;
• Experience providing exemplary client service to the public and high-profile stakeholders;
• Fully bilingual in both official languages (CCC), written comprehension, written expression and oral interaction (English and French);
• Superior communication skills and significant experience providing strategic advice to colleagues and senior officials;
• Experience working in a parliamentary environment or in close relationship with it would be an asset;
• Knowledge of the parliamentary environment including its practices and the legislative process would be considered an asset.

Linguistic Requirements



Action management
Teamwork and cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.